Records Division

The Cochise County Sheriff’s Office Records Division is centrally located at the main Sheriff’s complex in Bisbee, Arizona. The Records Division personnel are highly trained professionals who are required to multitask each of their assigned duties and to complete each in a timely and effective manner.

 

Sheriff’s Records personnel have qualified to be among the “very best” within the organization and each has demonstrated the ability to pass a comprehensive background investigation and endure through a rigorous hiring process. Each of our Records staff is well educated, intelligent, of high moral character and consistently demonstrate high personal values and integrity.


Duties of the Records Division include, but are not limited to, processing Arrest/Booking records from Sheriff’s Office Detention facilities, law enforcement Offense Reports, Traffic Citations, Records Requests, Subpoena responses, Firearm Licensing, Pawnshop oversight, local criminal background checks, staffing the main switchboard, providing information to the public, prepare/archive/process requests for documents, and Prisoner Transportation/Extraditions.


The Records Division utilizes the records management system (RMS) of Spillman Data Systems which is part of an overall data system for the entire Sheriff’s Office. As part of our Records system, we complete data entry for virtually all Sheriff’s Office documentation that includes scanning hard copies of files/documents into our system to allow greater access to a wide range of authorized individuals.


The Records Division files include information on individuals, vehicles, stolen property, pawned property, arrests, court information, accident reports, sex offender registry information, and more. The Records Division is responsible for the processing of Public Records Requests and subpoenas, as well as records requests during the normal course of business (e.g. insurance requests, background investigations, etc…)


If you ever need assistance, please contact us via phone (520-432-9500) or email (SHRRecords@cochise.az.gov). We look forward to being able to serve your needs with professionalism and pride.


Incident Reports

Incident reports may be requested either in person or by mail. Victims of a criminal offense may receive one free copy of a report in which they are listed as the victim. (This does not include video/audio tapes or photos.) ARS 13-4401.19 defines victim as a person against whom the criminal offense has been committed, or if the person is killed or incapacitated, the person's spouse, parent, child or other lawful representative, except if the person is in custody for the offense or is accused.


If you are requesting an Incident Report, please contact us for a report cost. The fee for a report is $3.00 for the first ten (10) pages and $.50 for each additional page. All fees are payable by cash, money order, cashier’s check or business check only. Credit cards are accepted in person only with a valid state/federal issued photo identification.


If the report has been received by the Records Division you will be advised of the cost. If it has not been received, you should contact the above number at a later date to determine the cost prior to submitting a request. Reports are generally received by the Records Division within 7-14 business days (Monday – Friday 7:30 A.M. – 5:00 P.M. excluding holidays) after the incident has been reported.


Certain reports cannot be released until the case has been completed. These are typically homicides, arson, sex crimes, high profile drug cases, etc. There may be other exceptions dependent on the case and case deputy.


Traffic Accident Reports

Traffic accident reports are $3.00 for the first ten (10) pages and $.50 for each additional page. Please contact the Records Division at 520-432-9500 for report cost and availability prior to sending a request or arriving at the Cochise County Sheriff's Office to obtain the report.


Traffic accident reports are generally received by the Records Division within 7-14 business days. However, the reports may be delayed depending on the severity of the crash. Accidents involving serious and/or fatal injuries may take a significantly longer time to complete. ***ACCIDENT REPORTS ONLINE***NEW.


Requesting Reports

If mailing your Incident/Accident Report request, please submit your request including your name, address, phone number, Report number, and appropriate payment to the following address:
Cochise County Sheriff’s Office
Attention: Records Division
205 N. Judd Drive
Bisbee, AZ 85603

Once your request has been received, records personnel will return the report to you via U.S. Mail.


You may also pick up a copy in person at any of our sub-stations as follows:

Bisbee:                 205 N. Judd Drive
Benson:                126 W. Fifth Street
Douglas:               1012 N. “G” Avenue, Suite 100
Sierra Vista:         100 Colonia De Salud, Suite 106
Willcox:                 450 S Haskell Avenue

 
Please contact 520-432-9500 prior to picking up reports to ensure availability of the report.

 

GENERAL INFORMATION

Miscellaneous Guidelines to Remember:

Records personnel are not authorized to conduct miscellaneous searches for any incident(s) or person(s).

Records personnel are not authorized to conduct personal criminal history inquiries through NCIC.

Cochise County Sheriff’s Office WILL NOT fax any report due to cost involved with this type of transmission. Please contact our Records Section for further clarification on this policy.

All reports are redacted in accordance with State/Federal regulations.

Please contact our Records Division prior to submitting your request, to verify that the report is available for release.

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